With the rapid development of internet technologies, online files have been widely used because they save time and help people save paper. However, the issue of storing online documents can come with some problems, such as file size. Online document storage can be done in two ways: offline storage and cloud storage. Offline storage is more appropriate for those who do not want others to see their data stored on their computers or those concerned about data security.
Cloud storage is more suitable for people who need to share or exchange data with others because it can provide access. No matter what type of online storage you use, you can often be confronted with the inability to use or store a file because of its large size. When this occurs, here are four ways you can reduce your file size.
- Delete Extra Pages With GogoPDF
The first way to reduce your file size is to delete pages from PDF. GogoPDF is a powerful tool that lets you remove extra unwanted pages from your PDF with just a few clicks.
This tool is the best solution for reducing file size. It can be very helpful when editing your document to reduce the file size. GogoPDF has many other features to help you edit, compress, convert and share PDFs with ease.
The GogoPDF allows users to highlight sections of the file they want to remove, saving time and effort even for complicated documents. It also allows users to quickly convert complex layouts into PDFs.
- Reduce The Use of Image
Images may seem like a fun way to spice up your content, but this can result in a larger file size, which means longer loading speeds. Images also take up more space on servers when publishing content online, so removing them easily saves space and time. Images, in general, are not the only things that can make your file size bigger. If you are using a high-resolution image, your file size would be bigger.
When you intend to reduce your file size, reducing the number of images helps. For each file, reduce the total number of images to see how this impacts your file size. The goal of the test is to reduce the size of your file by removing images that are not necessary or are of high resolution.
You should use smaller images for your file as this will help with reducing the size of your file. Second, you should also ensure that your design elements are not too heavy on fonts and graphics. Lastly, you can use more simple elements to reduce the size of your files to have a lighter load on your computer.
- Compress Data
It is essential to compress data on a file storage tool to reduce the bandwidth it takes up. The following are some steps that one can take to compress their content and reduce file size.
To reduce file size, you can try to compress data before uploading it. This will decrease the amount of space that is taken up on your computer. You can also use an external compressor that compresses the images you upload and reduces the size of these images without affecting quality.
- Save Your File in PDF
PDF helps in reducing document file size while working online. Many applications and websites allow you to convert PDFs to other formats like Word, Excel, PowerPoint, JPEG, and vice versa. PDFs are also known as Portable Document Format. Saving your document as a PDF can help reduce the size of your documents, thereby enabling you to save space. This also ensures that the file size is not too large, and hence it can be easily shared online.
PDF files have a greater compression ratio than other formats like DOCX, DOC, and XLSX. This is because PDFs are designed to compress any type of content while maintaining its quality. For small to medium-sized files, the PDF format is an excellent option to reduce the file size of your document. Plus, PDF format is appropriate for text-based documents such as manuals and books. It reduces the size of the document by stripping out an image’s metadata – such as color profiles and layers.
- Save Your File as JPG
JPG helps in reducing image file size while working online. You can upload to social media sites, create a blog post, or email images with this easy-to-use format. The most popular format for images on the internet is the JPG format, but it also has a downside. You can lose some data of your photography due to lossy compression. This can, although, be an advantage if you’re trying to reduce your file size. Many graphic designers prefer to save their files as PNG because they can include transparency information and reduce the amount of space needed for an image.
JPG is a compressed file format that uses lossy compression to reduce the size of the file and still keep reasonable image quality. The compression algorithm removes redundant data, such as color and pixel information, that may not be noticeable to the human eye. This reduces the size of an image without any significant loss in quality.
There are various advantages of working with JPG files. One of the key benefits is that JPG helps in reducing file size. This helps in increasing the speed of loading images. It also saves on storage space and bandwidth and provides crisp quality images even with low compression. The other advantage of converting your file to JPG instead of PNGis that it’s a lossy format while PNG is a lossless format. Lossless formats preserve pixel data, whereas lossy formats discard pixel data, resulting in reduced file sizes.
When the file size of online documents is too large, it will take up too much space if you store many of these files on our computers. Therefore, it is necessary to find a way to reduce the file size to solve the storage problem. Online documents are stored in a variety of formats and sizes. Some of the most common formats are PDF, JPEG, and DOC. Some formats like PDF and JPG are reliable options if you intend to reduce file size.